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5 Documents You Should Be Shredding, But Probably Aren’t

August 17, 2017

Junk mail containing personal information that should be shredded.

Most businesses these days are very aware of security threats and have policies in place to keep themselves protected. However, even with these policies in place, there are many seemingly-innocent documents that are often forgotten about that can leave your business open to security breaches. Here are 5 documents you should be shredding, but probably aren’t:

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What a Data Breach Costs Your Business

July 10, 2017

confidata_legal_industry

If your business handles personally identifiable information, it is important to keep the information secure in order to protect your clients. This includes patient records, employment records, loan applications, tax forms, medical forms, credit card applications, and more.  Security breaches are a real and large threat to businesses off all sizes and across all industries. Health care and financial related companies are at even more of a risk. No one wants a data breach to occur, but the fact is they happen on a regular basis. In 2016 U.S. companies and government agencies suffered a staggering 1,093 data breaches. What can a data breach cost for your business?

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Hard Drive Destruction: 3 Common Mistakes You’re Making

June 14, 2017

Hard Drive Destruction
Unfortunately we live in an age where cyber terrorists and online hackers target companies and individuals to gain access to personal info in order to commit identity theft, insurance fraud and more. Gone are the days when paper was the only material you had to properly dispose of. Data found on old hard drives must be properly protected and disposed of. Simply throwing away hard drives without proper destruction could leave your business (and clients) at considerable risk.

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Is Using an Office Shredder Really Saving You Money?

May 2, 2017

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Just about every business now a days handles sensitive information. Which means you have to adhere to certain document destruction policies in order to protect the identity of your clients, employees, and business. When comparing mobile shredding services to in-house shredding simply purchasing an office shredder and leaving the destruction of confidential documents to an employee may seem like a simple and affordable solution. In reality it probably is costing you more money and time than you think. (more…)


Does Your Shredding Give Back? Make Your Secure Document Destruction Count!

April 11, 2017

hands holding shredded paperEarth Day is a reminder every April to sit back and take stock of how we’re impacting the environment and what we can do to give back.

Because spring is a time of renewal and cleaning out, Earth Day is also the perfect time to make lasting, impactful change by shredding and recycling unnecessary paper and changing our habits to find a way to make less waste or recycle more frequently. (more…)


Why Your Employees are Your First Line of Defense Against a Data Breach

March 8, 2017

When you think data breach, you’re probably picturing some masked hackers in hoodies in a dimly lit room with nefarious intentions. And, hey, you may be right. But what if your first line of defense against a data breach isn’t the sophisticated cyber security software that you should still definitely be using, but your employees?

slacking employee feet propped up on a desk

You May Be Underestimating How Your Employees Impact Data Security

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How Secure is Secure Recycling?

February 10, 2017

Show of hands: how many of you rip up credit card offers when they come in the mail? If you didn’t raise your hand because you shred credit card offers, good for you! If you didn’t raise your hand because you just toss them straight into the recycling – you might want to rethink your policy…

Just like seemingly innocuous junk mail can be a threat to your personal identity, a lot of papers floating around your office might be a threat to your client or patient confidentiality. (more…)


5 Common Mistakes People Make When They Clean Out The Office

January 9, 2017

clean desk new year's resolutionIt’s New Year’s Resolution time, and you know what that means: cleaning, organizing, and just generally getting in shape for the new year. If your New Year’s Resolution is to clean out your office, avoid these common mistakes! (more…)


7 Creative Ways to Repurpose Shredded Paper During the Holidays

December 5, 2016

The paper shredded at Confidata’s shredding facilities all gets baled and goes directly to paper mills where it gets recycled into everyday paper products, like toilet paper, tissues, paper towels, etc.

Around the holidays, though, we like to get a little whimsical and imagine what we would do with all the shredded paper if it weren’t already being recycled. In the spirit of the season we’ve collected some of our favorite crafts, life hacks, and ways to repurpose shredded paper. (more…)


The NIST Cybersecurity Framework for Finance and Medicine

November 14, 2016

We get a lot of questions about privacy, patient and client data, and why shredding is important, especially now that a lot of data is stored and transmitted electronically.

Shredding is of course important for any hard copies of documents containing personally identifiable information, but protecting your client or patient data is more than just scheduling regular, confidential shredding. (more…)


How to Design a Financial Safeguards Program

October 11, 2016

financial documentsUnder the Gramm-Leach-Bliley Act, the FTC has issued a rule requiring financial institutions to safeguard consumer information.

The FTC’s Safeguards Rule applies to both individuals and organizations who provide financial products or services to consumers. These services extend beyond the obvious banking and investment firms to check-cashing, data processors, non-bank lenders, property appraisers, and retail credit issuers.

Your safeguard program must include a written security plan that describes your program to protect consumer information. (more…)


Who Should Be Your Privacy Officer?

September 7, 2016

 

Healthcare Data Confidence Tips from Confidata: Privacy Officers

Under HIPAA, every medical office must designate a privacy officer. Depending on the size of your practice, however, you may not need to create a full-time position.

Whether your privacy officer is full-time or takes on the responsibility for patient privacy and HIPAA compliance in addition to current duties, he or she needs to possess a few key qualities.

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Confidata Guide to HIPAA and PHI

August 23, 2016

How to protect patient PHI and properly dispose of medical records

 

The Health Insurance Portability and Accountability Act (HIPAA) includes privacy and security rules designed to protect the Personally Identifiable Information (PII) of patients, often referred to in medical contexts as Protected Health Information (PHI). These rules require that medical professionals establish protocols for protecting and properly disposing of all patient records, especially those containing personally identifiable information.

Though it may be tempting to just say “shred everything” and leave it at that, understanding what PII and PHI are, and how your practice and your patients may be vulnerable to information misappropriation, is crucial. The internet makes sharing – and misusing – personal data easier than ever. Yes, even data that originated on paper. (more…)


The DeClutter Coach Teams up with Jay-K Lumber and ConfiData for a Free Shred Day as Part of the 12th Annual “Get Organized Month”

January 7, 2016

Deb Cabral, The DeClutter Coach, announces today that in celebration of “GO Month” (Get Organized Month), she will be teaming up with JAY-K Lumber and Confidata to hold a Shred Day on Monday, January 18, 2016 from 9:00-11:00 am. The event is FREE and will be open to the public. It will be held right at JAY-K on Seneca Turnpike in New Hartford.

Individuals can bring up to five boxes of confidential documents or other paperwork that they need to dispose of and have it shred right in front of them by Confidata’s mobile shred truck. Confidata will accept all types of office paper, file folders, old bills, junk mail, envelopes and other documents that contain sensitive information. No newsprint, magazines, binders or plastic report covers, please.

“Paper clutter is something we see over and over with both our residential and corporate clients,” shares Deb, “if you have not looked at the papers in years, if you have moved a box of paper from house to house without even opening it or if your house is just overly cluttered with paper, it’s time to go through it and get RID OF IT! Our event provides an easy drive-up and drive-away opportunity to dispose of up to FIVE boxes of paperwork securely and quickly.”

GO Month is a national effort by the National Association of Professional Organizers (NAPO) of which Deb is an active member. NAPO is the premier national association dedicated to the field of organizing and is dedicated to providing its members education, networking, industry resources and also to promot­ing the profession to the public. www.napo.net

NAPO has promoted GO Month each January to coincide with the common New Year’s resolution to get organized. During GO Month, NAPO professional organizers and productivity specialists across the country host events in their communities to empower individuals, families, businesses and organizations to regain control over their surroundings, time and possessions. By sharing proven organizing and produc­tivity techniques and principles, NAPO members help people save time, save money and reduce stress.

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Upcoming Free Public Shred Events

September 9, 2015

Confidata is teaming up with some local partners to bring free shred events to the local area.  Join us this Saturday, September 12th, 2015 from 9am til noon at these locations:

  • Oneida Savings Banks
    • 7812 Turin Road, Rome, NY
    • 519 Genesee Street, Chittenango, NY
    • 35 Broad Street Hamilton, NY
  • GPO Federal Credit Union
    • 8585 State Route 28 Barneveld, NY
  • Town of New Hartford Highway Department
    • 111 New Hartford St, New Hartford

 

 

 

 

 

 

 

 

The general public is invited to bring their personal documents, financial statements, credit card offers, and other sensitive material to be securely shredded at no charge by the experts from Confidata. The process takes only a few minutes and Confidata will come to your car to assist you with your bags and boxes.

A maximum of 5 boxes, or 175 lbs. of material, will be accepted per person (no business shred, please).

SECURE shredding provided by Confidata.

Things to Shred!

  • personal documents
  • financial statements
  • credit card offers
  • other sensitive material
Acceptable Items Unacceptable Items  (Please DO NOT bring)
  • Old files
  • Old checks (not in boxes)
  • Computer print-outs
    • Laser
    • Green bar
    • Multi-stripe
    • White
    • Groundwood
  • Rubber bands
  • Typing paper
  • Accounting Ledger sheets
  • Colored writing paper
  • Copier paper
  • Memos
  • Plain envelopes
  • Index cards
  • Plastic tabs
  • Binder clips
  • “Fax” paper
  • Carbonless form
  • Manila file folders
  • Letterhead
  • Brochures
  • Pamphelts
  • Blueprints
  • Masking tape
  • White colored bond
  • Message pad paper
  • Unbound reports
  • “Post-It” notes
  • Calculator tapes
  • Ruled tablet sheets
  • Tab cards
  • Fasteners
  • Micro fiche/film*
  • Magnetic tape/media*
  • Floppy diskettes*
  • Photographs*
  • 3 ring binders
  • Plastic bags (including shopping bags)
  • Food waste
  • Food containers
  • “Kleenex”
  • Paper towels
  • Napkins
  • Coin wrappers
  • Metal
  • Wood
  • Glass
  • Wire
  • String
  • Corrugated cardboard
  • Plastic
  • Type/printer ribbons
  • Toner cartridges
  • Copier paper wrappers
  • Bubble-pack
  • Tyvec (FedEX, ADP) envelopes
  • Padded mailing envelopes
  • Flourescent colored paper
  • “Carbons” from duplicate forms
  • Polystyrene packing/”peanuts”

* Please note that the Plastic Data (i.e, fiche, film, media, photographs) can be shredded but must remain separate from the paper. Please inquire about this service specifically.


Confidata gets “Tee’s Up” for the Chamber of Commerce

August 21, 2015

Thendara Golf Course provided the backdrop for Confidata’s Chamber Choo Choo Open golf team on August 21. The annual event is among the most popular events for the Greater Utica Chamber of Commerce. Golfers were also treated to a train ride to and from historic Union Station and the course.

Confidata sponsors the Greater Utica Chamber of Commerce's Choo Choo OpenRob Shauger of Confidata along with Big Mike Morrill of Total Solutions

 

“Confidata is more than happy to support the Greater Utica Chamber through the Choo Choo Open,” said Rob Shauger. “Besides advocating for local businesses, the Chamber provides business referrals, health insurance options, and legislative information to members. They really are a valuable resource to every business in the Greater Utica area, and we are proud and active members,” he finished.


Confidata supports Little Falls Hospital Golf Outing

August 20, 2015

On August 20, a team from Confidata met at Cedar Lake Golf Club to raise money for Little Falls Hospital, part of the Bassett Healthcare Network. The Bassett Healthcare Network provides services to New Yorkers in a 5,600 square mile region; Little Falls Hospital is Herkimer County’s “only provider of acute inpatient medical care, emergency care, short-term inpatient rehabilitation, and many other diagnostic and therapeutic services.”

Confidata supports Little Falls Hospital

Confidata’s Rob Shauger said, “It was important for us to participate in this event because Little Falls Hospital is the sole source of many critical services in Herkimer County. We can’t imagine what a hardship it would be for so many in Herkimer County if the hospital had to cut services for financial reasons, and we’re glad to be able to help keep the organization as healthy as it keeps its patients.”


Destroying Confidential Documents Protects Us All

August 5, 2015

If you asked most people what Confidata is all about, they’d probably answer “shredding” or “recycling.” That’s certainly accurate, but it’s not really what we’re about. Confidata is about security.

Cyber-security gets the most headlines these days, but we do still see incidents of paper records being breached. In fact, identity theft is thriving, with thieves primarily using paper documents to open fraudulent accounts. Information can also be recovered from computer hard drives, if the thief has access and the knowledge.

In 2015 alone, we have seen:

  • The landlord of a defunct business in Albuquerque dumped several boxes of personnel files in a public dumpster.
  • Employee records from a Pennsylvania YMCA were discarded in a parking lot trash bin.
  • In Texas, tax documents were thrown, unshredded, into a dumpster.
  • A California woman stole social security numbers and birth dates, using them to open several credit and charge accounts.
  • A laptop and two hard drives containing information for more than 28,000 people were stolen from the Indiana State Medical Association’s information Technology Administrator’s car.

By using Confidata’s shredding services for your business or personal documents and computer hard drives, you are protecting yourself and others from both fraud and lawsuits raised by the improper disposal of confidential information.

To learn more, call us at 1-800-62-SHRED (74733), or click the button at the top of the page to request a quote.


Confidata’s Own Rob Shauger Completes Shred School Training

August 4, 2015

Rob Shauger, Our Director of Sales and Development recently completed Shred School in Chicago.

Shred School provides continuing education and training for professionals in the secure document destruction industry, and is administrated by the National Association for Information Destruction (NAID). Rob completed courses in Industry Trends, 2015 Data Protection Regulations, and Diversification.

“This coursework and discussion will be very valuable to both Confidata as a business and to our business and residential customers,” said Rob. He continued, “We see many cases of identity and information theft, and it’s our goal to stop this from happening to our clients. We hear more about cyber-security, which is necessary, but it tends to overshadow the security of more traditional data sources such as personnel files and medical records.” Attendees also learned tips for communicating the importance of data destruction to both individuals and businesses.


We’re Live!

July 24, 2015

Welcome to the new Confidata.com! We’ve spent the past several months working on the design and content to give you the information you need about who were are and what we can do for you.

Some of the changes that you’ll notice are:

  • Information for specific industries, including laws and regulations specifically applicable to them;
  • Confidata’s company history, and our connection to our parent company, Empire Recycling;
  • A comprehensive FAQ, that we created with the intention of answering just about any question that you may have;
  • Testimonials from some of our clients, so you can learn what people are saying about our services;
  • The new website is mobile friendly, so you can access the entire site without having to enlarge or shrink screens.

We will also regularly post to this blog with news and information, so check back often!


OCRRA.org Paper Shredding Event

May 16, 2015

Download full newletter here.

Article Copy:

Shredding paper records such as medical documents, bank information, tax documents and other items containing personal account numbers is one way to combat identity theft. In 2015, OCRRA brings you two opportunities to safeguard your identity by shredding all your confidential documents, at no charge! Mark your calendar to attend either or both events.

The first event happens Saturday, May 16, from 8 am to noon at NBT Bank Stadium. No reservations are required to attend.

OCRRA asks residents to bring no more than five banker size boxes per vehicle and to:

  • Pack confidential documents, loosely, in durable boxes, containers or paper bags.
  • Avoid bringing items in plastic bags as they slow down the shredding process.
  • Remove binders or other non-paper contaminants (plastic – bags, binders, folders; spiral notebooks; laminated items; electronic media including computer disks, CDs, etc.).

Please note the event is open to household residents in Onondaga County only. Business materials will not be accepted. If your workplace needs shredding services, visit www.OCRRA.org or contact a shredding service.

Attendees must enter the event from the Grant Boulevard / Hiawatha Boulevard intersection. Since OCRRA started hosting Shred-o-Rama in 2004, more than 410 tons of personal papers have been safely shredded and recycled.

While the event is free to residents, the Muscular Dystrophy Association will have representatives on hand collecting voluntary donations to benefit their organization.

Many thanks go to:

  • Onondaga County Parks and the Syracuse Chief ’s Management who allow OCRRA the use of the stadium’s spacious parking lot, which makes for a convenient and safe event.
  • Confidata / SMR Fibre and Shred Solvers who provide a generous donation of staff time and mobile shredding vehicles.

Not able to make the event in May? Stop by the Saturday, September 19 event from 8 am to noon, also at NBT Bank Stadium.

Interested in reducing the amount of confidential documents you amass? Save some trees and reduce clutter by signing up for estatements with your bank, utilities, etc. –Dave Nettle, Recycling


Confidata Shreds for A Cause

December 31, 1969

Confidata partnered with Onondaga County Resource Recovery Agency (OCRRA) on Saturday, September 19 for a shredding event that benefited the Food Bank of Central New York. The Food Bank of CNY is headquartered in Syracuse and serves Cayuga, Chenango, Cortland, Herkimer, Jefferson, Lewis, Madison, Oneida, Onondaga, Oswego, and St. Lawrence counties.

From 8am until Noon, Onondaga County residents brought their confidential documents to NBT Stadium along with a voluntary donation of money or non-perishable food items (or both), and in turn had their sensitive paperwork shredded at no additional cost. September is Hunger Action Month, and Confidata helped the Food Bank of CNY collect $3,069.43 in monetary donations and 897 pounds of food.

Confidata’s Rob Shauger said, “We’re glad to help the Food Bank of Central New York with this event. They serve many communities where we work, and we thought that this was a great way for us to help our neighbors in those areas.”